Parent Volunteer Coordinator   

 

One (1) Anticipated Vacancy 

Schedule: 3.75 hours per day, Monday-Friday

Location: TBD, District School Sites

Work Year: 204 paid days per year

  

DEFINITION:

Under the direction of the Site Administrator, the Parent Volunteer Coordinator organizes and coordinates parent/community volunteer program; coordinates, organizes, and facilitates parent and family engagement events; and performs related work as required.

 

JOB RELATIONSHIPS:

Works under the supervision of the Principal or Assistant Principal; collaborates under the direction of the Parent and Family Engagement TOSA; collaborates with the school site Parent and Family Engagement Lead; has direct contact with parents and community members, students, and staff; assists with Multi-Tiered Systems of Support (MTSS) framework as it relates to parent and family engagement efforts.

 

ESSENTIAL FUNCTIONS:

• Serves as a liaison between families and the school site to encourage family involvement and parent engagement at the school; creates a welcoming environment for families.
• Coordinates with the Parent and Family Engagement TOSA and Parent & Family Engagement Lead, as directed by the Site Administrator, to create a school site plan for building effective parent and family engagement at the school site.
• Oversees the Family Engagement Center at the school site, under the direction of the Site Administrator, and communicates with staff and families regarding guidelines and ensures the center is utilized according to district policies and procedures.
• Coordinates, organizes, schedules, and assigns volunteers for the purpose of matching them with identified activities.
• Acts as liaison between school staff and volunteers.
• Coordinates site meetings by determining location, ordering refreshments, monitoring attendance, notifying attendees, etc. • Recruits, trains and assigns work to volunteers to assist school staff.
• Maintains volunteer records according to established district policies and procedures.
• Publicizes parent education/training opportunities, school activities and events by writing letters, news releases, articles for school newsletters, creating flyers, updating the school website, utilizing the school social media accounts, etc.
• Sends out communication to parents/guardians on behalf of the school, including information about parent events or other critical updates for families utilizing approved district communication tools and systems.
• Uses sources such as parent lists, community organizations, businesses, referrals, etc. to develop a potential list of volunteers for the site.
• Contacts potential volunteers around the community to request their participation in activities and programs of the school.
• Makes occasional home visitations, as directed by the Site Administrator, to acquire information regarding parent needs.
• Obtains information and informs parents of available community resource assistance and services.
• Performs clerical tasks related to programs, including but not limited to maintenance of records and files, preparation and submission of reports, and operation of a variety of office machines and equipment such as a copier, projector, computer and related software.
• Shares parent and family feedback from the school site to the Principal and Parent and Family Engagement TOSA to ensure school site leadership is able to address any needs or concerns that arise.
• Performs other duties as assigned by the Site Administrator and/or the TOSA

 

KNOWLEDGE OF:

• Reading, writing and mathematics to a 12th grade level.
• Standard office equipment including personal computers and word processing software.
• Filing and basic record-keeping.
• Basic clerical skills.
• Public education programs and related school site experience.
• Basic training methods and techniques.
• Community organizations and resources.
• Culturally competent approaches for building relationships with families of different cultural backgrounds.
• Parent and family needs of the community and how to build authentic engagement with district families

 

ABILITY TO:

• Relate well to adults and children.
• Work harmoniously with and gain the cooperation of, teachers, other school staff, parents, and community members.
• Exercise professional judgment and keep the site administrator informed of important details when serving as a liaison between the school and the community.
• Work independently without direct supervision and use initiative and persuasiveness.
• Be reliable in attendance, punctuality, and follow through; be flexible and adapt to changes in routine and the needs of the school.
• Plan and organize school-wide activities with great attention to detail.
• Make poised, understandable and effective presentations in front of groups of adults using established program materials.
• Organize the work of others.
• Learn to operate standard office machines and equipment.
• Speak multiple languages (not required, but knowledge of Spanish, Somali, Vietnamese or Tagalog strongly preferred)

 

EDUCATION AND EXPERIENCE:

• High School Diploma or GED required.
• College coursework in communications, journalism, public relations, English or other languages, education or a related field is highly desirable.
• At least one year of school site experience as a volunteer, committee member or employee strongly preferred.

 

ENVIRONMENT:

• Office environment; constant interruptions.
• Driving vehicle to conduct work.

 

PHYSICAL DEMANDS:

• Hearing and speaking to exchange information in person or on the telephone.
• Dexterity of hands and fingers to operate a computer keyboard.
• Seeing to read a variety of materials.
• Sitting or standing for extended periods of time.
• Bending at the waist, kneeling or crouching to file materials; reaching overhead, above the shoulders and horizontally to retrieve materials.
• Perform repetitive movements of hands or wrists.
• Lifting and carrying objects up to 30 pounds.

 

Board Approved: February 8, 2022